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The City Clerks Association of California (CCAC) was founded in 1977 with a mission of promoting the profession of City Clerks through education, support and communication. We encourage you to explore our website and email us at: ccacinfo2(at)californiacityclerks.org with any comments or suggestions you may have.

Search the CCAC Website

The Objectives of CCAC are to:

*	Provide Leadership and Management Training Opportunities in Concert with Our Diverse Society.
*	Enhance Levels of Service Responsive to the Growing Demands Within our Organizations.
*	Foster Pro-Active Programs to Promote Effective Legislation.
*	Promote Networking System Among Members.

The city clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the city council takes action, the city clerk ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.

The statutes of the State of California prescribe the basic functions and duties of the city clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow.

The office of the city clerk is a service department within the municipal government upon which the city council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The city clerk serves as the liaison between the public and city council and provides related municipal services.

CCAC ANNUAL CONFERENCE MATERIALS

In an effort to conserve resources and funds, materials for the Annual Conference will be provided in a paperless format and are now available for download. If you wish to have printed copies of the conference materials please download and print prior to arriving at the conference. A CD-Rom will be provided at the conference containing all of the materials in this eFormat.

Conference Materials

CALIFORNIA ETHICS PROJECT - CALL TO ACTION

Announced at the New Law and Election seminar in December 2007, the California Ethics Project (CEP) is an initiative chartered by the City Clerks Association of California (CCAC) to explore and foster policies surrounding ethics and good government.

YOUR INVOLVEMENT IS NEEDED...If this sounds like it would be of interest to you or of value to your community, please consider becoming involved in the program as a Board of Director or Pioneer City. Please let Rod Diridon, Jr., CMC, know if you are interested, no later than May 16, 2008, by calling him on (408) 615-2221 or caethicsproject(at)yahoo.com and for additional information, please read the report below:

CEP - Call to Action Report

TTC SERIES 400 - ELECTIONS

TTC Series 400 - Elections has been scheduled for June 3-6, 2008 in Riverside, California. For additional information, please visit the Education Information page or check out the registration form below:

Registration Form

CENTRAL DIVISION NOMINATIONS

Get involved and serve your Division, obtain MMC/CMC points, and have a fun time networking with your peers! The CCAC Central Division is recruiting for Central Division City Clerks, Assistant City Clerks and Deputies to serve as officers on the Executive Board for the positions of Chair, 1st Vice Chair, 2nd Vice Chair, Secretary, Treasurer and one Trustee position. If you are interested in serving, please form below or contact Roberta Gafford, Assistant City Clerk, City of Bakersfield, at (661) 326-3073.

Nomination Form

SOUTHERN DIVISION GRANT

Get your ideas ready! The time for submitting applications for the SCCCA grant is now! Please take the time to participate in the chance to receive $1,000.00 toward a project of your choice. The purpose of the grant is to encourage SCCCA members to pursue projects that will provide innovative solutions to municipal operations in the City Clerk’s Office, enhance citizen participation or promote the City Clerk profession.

Information

Grant Application

CENTRAL DIVISION NUTS & BOLTS WORKSHOP

Date: July 31 & August 1, 2008

Where: The Emory Reception/Banquet Hall

Best Western Inn & Suites

Cost: $250 per participant for CCAC members

$275 per participant for non-members

This workshop is designed to provide initial training and information on the intricate details of City Clerk Office responsibilities – a must for new City Clerks, Deputy or Assistant City Clerks, and City Clerk support staff. Training will focus on subjects such as agendas, minutes, record keeping, contracts, research methods, ordinances, resolutions, elections, and a myriad of other subjects. A City Attorney will provide information on the Brown Act, the Public Records Act, and other California statutes. Those completing the entire workshop will receive six (6) CMC Experience-Continuing Education points toward certification.

Registration Deadline is July 7, 2008!

Put on your cowboy boots, 10 gallon hats and lasso your way into Legislation while learning the ropes of the City Clerk’s Office with us. The workshop is casual and we encourage you to dress in appropriate “theme” attire. Prizes will be given for those who participate. For questions regarding this workshop, please contact: Joann Tilton MMC, City Clerk, City of Manteca, (209) 239-8417

Flyer

Registration Form

CMC/MMC GRACE PERIODS

There’s more great news for CMC and MMC students! An IIMC E-Blast recently announced approval of Task Force recommendations offering a grace period for municipal clerks seeking certification who were actively involved in that pursuit prior to adoption of the new Education Guidelines that became effective on January 1, 2007.

A detailed explanation and flow charts of what that means to each of you individually has been summarized in two helpful documents, which can be found below. We are already hearing from Clerks who have benefitted from the grace period and are forwarding now completed applications to IIMC much earlier than anticipated! Take the time to read through these materials. The accommodations offered are significant.

CMC Grace Period Information

MMC Grace Period Information

THANK YOU for your patience during this transition. We have done a lot of listening to members over these past months and continue to urge you to contact us with concerns and successes. We are your link to IIMC and love talking with members about certification and making it happen for each one of you.

Please call or email. We truly look forward to hearing from you!

Colleen J. Nicol, MMC Pam Kolacy, MMC

(951) 826-5818 (360) 379-5045

cnicol(at)riversideca.gov pkolacy(at)cityofpt.us

SOUTHERN DIVISION NUTS & BOLTS

The Southern Division Nuts & Bolts has been scheduled for October 16-17, 2008, in Brea, additional information to follow. The cost for this session is as follows:

$250 per participant for CCAC members

$275 per participant for non-members

COMMITTEE MEMBERS NEEDED

Have you ever thought about getting more involved in the City Clerk's Association of California (CCAC) by serving on a committee at the State or Division level, but are unsure of where to start. The CCAC Board has created an interest card especially for you. The information will be shared with a CCAC representative who will contact you when committee openings become available. This is a great way to meet other Clerks and earn points towards MMC Certification. All active CCAC Members may serve on committees. Many committee assignments are handled via conference call.

Committee Interest Card >>

CMC/MMC/RECERTIFICATION GUIDELINES

New Guidelines/New Applications -

In late 2006, the IIMC Board of Directors adopted the revised Education Guidelines for Certified Municipal Clerk, Master Municipal Clerk, and for Recertification.

IIMC Certification Guidelines >>

CITY CLERK'S HANDBOOK ORDER FORM

The 2004 City Clerk's Handbook (newest edition) is now available in hardcopy or CD. Download the order form here >>

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As an Elections Official, the City Clerk administers Federal, State and Local procedures through which local government representatives are selected. The Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.

As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for Council meetings, the Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the clerk is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.