SOUTHERN DIVISION NUTS & BOLTS

DON'T GET LOST IN THE JUNGLE...Register now for the Southern Division Nuts & Bolts Workshop to be held October 16 and 17, 2008, in Brea at the Brea Community Center/Brea Embassy Suites.

A must for new City Clerks, Deputy or Assistant City Clerks, and City Clerk support staff – the workshop will provide initial training and information on the intricate details of the responsibilities of the City Clerk's office (agendas, minutes, recordkeeping, contracts, research methods, ordinances, resolutions, elections, the Brown Act, the Public Records Act and a myriad of other subjects).

The workshop is casual. Our theme this year is “Surviving the safari of local government in the Clerk’s office”. We encourage you to dress in appropriate “theme” attire.

See the flyer and registration for additional details. Share this information with your friends!

WE WANT YOU!!

Get involved and serve the CCAC Board, obtain MMC/CMC points, and have a fun time networking with your peers! The CCAC Board is recruiting for City Clerks, Assistant City Clerks and Deputies to serve as officers on the Board for all positions. If you are interested in serving, please complete the form below or contact Elizabeth Aquire, City Clerk, City of Galt, at (209) 366-7130.

  Notice of Nomination Form

COMMITTEE MEMBERS NEEDED

Have you  ever thought about getting more involved in the City Clerk's Association of California (CCAC) by serving on a committee at the State or Division level, but are unsure  of  where to start.  The CCAC Board has created an interest card  especially for you. The information will be  shared with a CCAC representative who will contact you when committee openings become available.  This is a great way to meet other Clerks and earn points towards MMC Certification. All active CCAC Members may serve on committees. Many committee assignments  are  handled via conference call. 

  Committee Interest Card >>

BAKERSFIELD CONFERENCE MATERIALS

Materials for the 2008 Bakersfield Annual Conference are available for download.

  Conference Materials

CENTRAL DIVISION NUTS & BOLTS WORKSHOP

Date:    July 31 & August 1, 2008

Where: The Emory Reception/Banquet Hall

            Best Western Inn & Suites

Cost:    $250 per participant for CCAC members

           $275 per participant for non-members

This workshop is designed to provide initial training and information on the intricate details of City Clerk Office responsibilities – a must for new City Clerks, Deputy or Assistant City Clerks, and City Clerk support staff. Training will focus on subjects such as agendas, minutes, record keeping, contracts, research methods, ordinances, resolutions, elections, and a myriad of other subjects. A City Attorney will provide information on the Brown Act, the Public Records Act, and other California statutes. Those completing the entire workshop will receive six (6) CMC Experience-Continuing Education points toward certification.

Registration Deadline is July 7, 2008!

Put on your cowboy boots, 10 gallon hats and lasso your way into Legislation while learning the ropes of the City Clerk’s Office with us. The workshop is casual and we encourage you to dress in appropriate “theme” attire. Prizes will be given for those who participate. For questions regarding this workshop, please contact: Joann Tilton MMC, City Clerk, City of Manteca, (209) 239-8417

  Flyer

  Registration Form

SOUTHERN DIVISION NUTS & BOLTS

The Southern Division Nuts & Bolts has been scheduled for October 16-17, 2008, in Brea, additional information to follow. The cost for this session is as follows:

$250 per participant for CCAC members

$275 per participant for non-members

CMC/MMC/RECERTIFICATION GUIDELINES

New Guidelines/New Applications -

In late 2006, the IIMC Board of Directors adopted the revised Education Guidelines for Certified Municipal Clerk, Master Municipal Clerk, and for Recertification.

  IIMC Certification Guidelines >>

CMC/MMC GRACE PERIODS

There’s more great news for CMC and MMC students! An IIMC E-Blast recently announced approval of Task Force recommendations offering a grace period for municipal clerks seeking certification who were actively involved in that pursuit prior to adoption of the new Education Guidelines that became effective on January 1, 2007.

A detailed explanation and flow charts of what that means to each of you individually has been summarized in two helpful documents, which can be found below. We are already hearing from Clerks who have benefitted from the grace period and are forwarding now completed applications to IIMC much earlier than anticipated! Take the time to read through these materials. The accommodations offered are significant.

  CMC Grace Period Information

  MMC Grace Period Information

THANK YOU for your patience during this transition. We have done a lot of listening to members over these past months and continue to urge you to contact us with concerns and successes. We are your link to IIMC and love talking with members about certification and making it happen for each one of you.

Please call or email. We truly look forward to hearing from you!

Colleen J. Nicol, MMC                         Pam Kolacy, MMC

(951) 826-5818                                (360) 379-5045

cnicol(at)riversideca.gov                        pkolacy(at)cityofpt.us

CITY CLERK'S HANDBOOK ORDER FORM

The 2004 City Clerk's Handbook (newest edition) is now available in hardcopy or CD.  Download the order form here >>

As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for Council meetings, the Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the clerk is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.