The CCAC was founded in 1977 with the objective of promoting the city clerk profession throughout the state of California.
The Objectives of the CCAC are to:
* Provide Leadership and Management Training Opportunities in Concert with Our Diverse Society.
* Enhance Levels of Service Responsive to the Growing Demands Within our Organizations.
* Foster Pro-Active Programs to Promote Effective Legislation.
* Promote Networking System Among Members.
Have you ever thought about getting more involved in the City Clerk's Association of California (CCAC) by serving on a committee at the State or Division level, but were unsure of where to start? The CCAC Board has created an interest card especially for you. The information will be shared with a CCAC representative who will contact you when committee openings become available. This is a great way to meet other Clerks and earn points toward MMC Certification. All active CCAC Members may serve on committees. Many committee assignments are handled via conference call.
Committee Interest Card
It shall be the duty of the Legislative Committee to stimulate interest and activity in legislation affecting municipal government; to study proposed legislation and report thereon to members of this Association; to recommend legislation to be sponsored by the Association; and to report to the members concerning such Association sponsored legislation. The Legislative Committee shall be composed of the First Vice-Chair of each Division and those other members as appointed by the Legislative Director. Membership has traditionally included all appointees to the League of California Cities Administrative Services Policy Committee.
Program Committees (Open to Volunteers)
It shall be the duty of the Program Committees to develop and coordinate programs for:
League’s Annual Conference
New Law/Election Seminar
Professional Development Committee
It shall be the duty of the Professional Development Committee to keep the members informed and report on all matters pertaining to continuing educational and professional development programs sponsored by the Association; and to insure that such programs fulfill the professional objectives of City Clerk’s. This committee shall investigate and report on course and seminars which may be of benefit to members in furthering their professional status. Subcommittees of the Professional Development Committee include:
Alternate Scholarship Program Committee
Athenian Dialogue Committee
Mentor Committee (Open to Volunteers)
Nuts & Bolts Committee
Audit Committee (Open to Volunteers)
The President shall appoint three Voting Members to be the Audit Committee, and shall designate one of the three members to be the Chair. The Treasurer shall be ineligible to serve on the Audit Committee.
Nominating Committee (Open to Volunteers)
The newly installed President shall appoint the Nominating Committee, to consist of at least six Voting Members, an equal number to be appointed from each Division, one of whom shall be designated by said President as the Chair.
Bylaws Committee (Open to Volunteers)
The purpose of the Bylaws Committee is to review, make recommendations for amendments, and enforce the bylaws set by the Association. The review and update shall be done every odd-numbered year.
Handbook Committee (Open to Volunteers)
The Handbook Committee shall ensure that the handbook is kept up-to-date with the most current information, guidelines and resources available. The handbook shall be reviewed every even-numbered year.
Fundraising Committee (Open to Volunteers)
The purpose of the Fundraising Committee is to raise money for educational scholarships toward tuition for the professional development courses needed for IIMC certification and the cost associated with attendance at Association sessions and annual conferences, and for other purposes as determined by the Executive Board.
Green Project Committee (Open to Volunteers)
The purpose of the Green Project Committee is to implement an annual green/renewable resource project and to disseminate information to members of the Association.
Sunshine/Hospitality Committee (Open to Volunteers)
The Sunshine/Hospitality Committee shall work with Divisions in order to provide recognition for new appointments/election, births, illness, marriages, condolences, and other significant events.
Description of City Clerk Duties
The city clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the city council takes action, the city clerk ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.
The statutes of the State of California prescribe the basic functions and duties of the city clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow.
The office of the city clerk is a service department within the municipal government upon which the city council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The city clerk serves as the liaison between the public and city council and provides related municipal services.
Responsibilities of a City Clerk
As an Elections Official, the City Clerk administers Federal, State and Local procedures through which local government representatives are selected. The Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.
As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for Council meetings, the Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.
As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the clerk is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.