News & Updates | Job Opportunities | AC Transit

AC Transit (Oakland, CA)

Position: Deputy District Secretary
Salary: $88,947 - $106,170 Annually
Application Filing Deadline: March 13, 2018

Posted: 1/24/18

AC Transit invites applications for the position of Deputy District Secretary!

Position:  Under general direction, the Deputy District secretary assists in managing the programs and activities of the District Secretary’s Office and performs professional-level duties in support of the District Secretary and the Board of Directors.

Education:  Equivalent to a Bachelor’s degree from an accredited college or university with major course work in business administration, public administration, or a directly related field.

Experience:  Equivalent to six (6) years of increasingly responsible and direct administrative support experience for executive personnel involving frequent public contact; including four (4) years in a public or governmental agency performing duties in direct support of an elected board who operate under the Brown Act at the level of an executive assistant, assistant District clerk, deputy clerk of the Board or equivalent; and two (2) years of supervisory/management experience, or project lead that involved supervision of employees.

Desirable Qualifications:
  • Experience in handling legal documents and/or legal experience
  • Working knowledge of various meeting applications
  • Excellent oral and business writing skills
  • Outstanding customer service skills
  • Work independently and take initiative when necessary
  • Flexible in work schedule (will need to occasionally work evenings or on weekend)
  • Highly professional, tactful and diplomatic
  • Exercises discretion and able to keep confidentiality at all times
  • Highly proficient with MS Office Suite (including Work, Outlook, PowerPoint, Excel, etc.)
  • Robust and well-rounded experience in government/public sector administrative work
  • Experience working with executives, officers and public officials, elected boards

Examples of Duties: Oversees and participates in the day-to-day activities, operations, and services of the District Secretary’s office; performs mandated and other District Secretary duties in the latter’s absence.  Coordinates and attends a variety of meetings for the Board of Directors, Standing Committees, and Financing Corporation; assists in the preparation of meeting materials including; agendas and minutes; assists presenters in preparing for Board Meeting presentations.  Develops, plans and implements the District Secretary Office’s records management and retention program.