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The City Clerks Association of California (CCAC) was founded in 1977 with a mission of promoting the profession of City Clerks through education, support and communication.

We encourage you to explore our website and email us at:
ccacinfo2(at)californiacityclerks.org with any comments or suggestions you may have.

Get on our mailing list!
Subscribe to our mailing list and receive our monthly newsletter or be notified of special announcements! Your email address will be kept in the strictest confidence by the CCAC.

The Objectives of CCAC are to:

*	Provide Leadership and Management Training Opportunities in Concert with Our Diverse Society.
*	Enhance Levels of Service Responsive to the Growing Demands Within our Organizations.
*	Foster Pro-Active Programs to Promote Effective Legislation.
*	Promote Networking System Among Members.

The city clerk is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). Before and after the city council takes action, the city clerk ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.

The statutes of the State of California prescribe the basic functions and duties of the city clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow.

The office of the city clerk is a service department within the municipal government upon which the city council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The city clerk serves as the liaison between the public and city council and provides related municipal services.

As an Elections Official, the City Clerk administers Federal, State and Local procedures through which local government representatives are selected. The Clerk assists candidates in meeting their legal responsibilities before, during and after an election. From Election pre-planning to certification of election results and filing of final campaign disclosure documents, the City Clerk manages the process which forms the foundation of our democratic system of government.

As a Legislative Administrator, the City Clerk plays a critical role in the decision-making process of the local legislature. As the key staff for Council meetings, the Clerk prepares the legislative Agenda, verifies legal notices have been posted or published, and completes the necessary arrangements to ensure an effective meeting. The Clerk is entrusted with the responsibility of recording the decisions which constitute the building blocks of our representative government.

As a Records Manager, the City Clerk oversees yet another legislative process; the preservation and protection of the public record. By statute, the clerk is required to maintain and index the Minutes, Ordinances and Resolutions adopted by the legislative body. The City Clerk also ensures that other municipal records are readily accessible to the public. The public record under the conservatorship of the City Clerk provides fundamental integrity to the structure of our democracy.

REGISTER FOR 2010 CCAC ANNUAL CONFERENCE

2010 CCAC Annual Conference

GO GREEN

REGISTRATION IS NOW OPEN FOR THE 2010 CCAC ANNUAL CONFERENCE

Click here to register today!

Location: Crown Plaza Hotel, Ventura

When:

Academy Session on Tuesday, April 27, 2010

General Session begins Wednesday, April 28, 2010

Conference ends Friday, April 30, 2010

The Board is finalizing the conference information (including educational sessions and points) and will provide updates when available.

In addition, the scholarship fundraising efforts for the CCAC and MCEF are getting underway and your help is needed. Your participation is important in making this the best fundraising ever so that we can better assist our membership with financial assistance when attending these worthwhile educational sessions. Through your donations, whether it is donating a prize and/or purchasing tickets (which will be mailed out in January), you are helping in this worthwhile cause. Attached you will also find a letter that can be used to encourage local businesses to also help by donating a prize, and in return they will obtain recognition.

Stay tuned for more conference information.

Save the Date Flyer

Silent Auction donation form

Sample letter

REGION IX NEWSLETTER

Please see the latest newsletter from Pam, Peggy and Colleen with all the latest from IIMC! Give us a call anytime...we love hearing from you!

Region IX - January 2010

Region IX - August 2009

Region IX - January 2009

COMMITTEE MEMBERS NEEDED

Have you ever thought about getting more involved in the City Clerk's Association of California (CCAC) by serving on a committee at the State or Division level, but were unsure of where to start? The CCAC Board has created an interest card especially for you. The information will be shared with a CCAC representative who will contact you when committee openings become available. This is a great way to meet other Clerks and earn points toward MMC Certification. All active CCAC Members may serve on committees. Many committee assignments are handled via conference call.

Committee Interest Card

NEWS CLERKS SHOULD KNOW

Check out the latest news Clerks should know:

FPPC News (Released 01/07/10)

Ballot Measure - Local Taxpayer, Public Safety and Transportation Protection Act of 2010 (Released 01/07/10)

2009 Legislative Summary

CCAC ALTERNATIVE SCHOLARSHIP PROGRAM

CCAC is offering an additional scholarship opportunity through the Alternative Scholarship Program. This program offers scholarships for members to attend a CCAC Nuts & Bolts session, MMC (one day) Academy session, or to participate in an IIMC Online Learning Institute Course. Application deadline is May 1, 2010. A total of 16 each $300 scholarships will be awarded not later than June 1, 2010 to be used during the following Fiscal Year (July 1, 2010 through June 30, 2011).

If you are interested in applying for this scholarship you can download an application by clicking the link below and forward for processing to Dawn Abrahamson, CCAC Professional Development Director, c/o Fremont City Clerk’s Office, PO Box 5006, Fremont, CA 94537-5006 or email to dabrahamson(at)fremont.gov

If you have questions or require additional information, please contact Evelyn Clark, Chair of the Alternative Scholarship Program at eclark(at)ci.la-verne.ca.us.

Scholarship Application

NORTHERN DIVISION NUTS & BOLTS

CCAC is proud to announce the Northern Division Nuts & Bolts training opportunity to be held at the Embassy Suites Hotel in the beautiful Napa Valley! Mark your calendars for March 4-5, 2010.

Registration is now open! Please see attached flyer for details and registration form. You are encouraged to share this information with others in your organization that may benefit from this two-day information filed workshop.

We hope to see you there!

HAVE AN IDEA? SUBMIT A LEGISLATIVE PROPOSAL

If you notice a statute or code that needs to be clarified or changed, consider submitting a Legislative Proposal. Complete the form as thoroughly as possible, and your Legislative Committee will take it from there.

Legislative Proposal Form

NO TIME!!

If you are unable to complete the full Legislative Proposal, we still want to hear from you. Simply fill out and send us the Quick Form.

Quick Legislative Proposal Form

For additional information, check out the Legislative Update page.

CITY CLERK'S HANDBOOK ORDER FORM

The 2004 City Clerk's Handbook (newest edition) is now available on CD.

Order Form