City of Anaheim

Position: Assistant City Clerk
Salary: $74,391 - $102,288 Annually
Application Filing Deadline: Open until filled (First review of applications on May 28, 2019)

Posted: 5/10/19

 

The Anaheim City Clerk's Office is seeking a highly motivated, talented and responsible professional for the position of Assistant City Clerk to join our team of professionals to help carry out our mission to provide exceptional quality service by offering avenues that allow the public to fully participate in the governmental process and by facilitating access to public records through advanced technology. This position will supervise and coordinate assigned program activities and operations within the City Clerk's Office; coordinate assigned activities with other divisions, outside agencies, and the general public; and provide highly responsible and complex staff assistance to the City Clerk.

Essential Functions:

  • Participate in the development, implementation, and administration of goals, objectives, policies, and priorities for assigned programs and operations in the City Clerk's Office.
  • Direct, coordinate, and review the work plan for assigned services and activities of the City Clerk's Office
  • Participate in the development and administration of the City Clerk's Office budget 
  • Administer the compilation of the Council/Agency agendas; review staff reports submitted by City departments to ensure compliance with the Brown Act 
  • Attend all regular and special City Council, Redevelopment Agency, and Housing Authority meetings and conduct follow-up actions as necessary.
  • Oversee and perform processes related to receiving and preparing documents related to public hearings including ensuring legal requirements are met. 
  • Assist City Clerk in the planning and conduct of all general and special elections; respond to legal and technical questions and work in conjunction with County election officials; meet with candidates during filing period and ensure information provided is in compliance with election code; examine and verify nomination papers, ballot designations, and Candidate's Statements.
  • Assist the City Clerk in administering the filing of Statement of Economic Interest and Campaign Statements for elected and appointed City officials and designated City employees.
  • Certify ordinances, resolutions, agreements, and official documents; administer oaths or affirmations in the absence of the City Clerk
  • Oversee the efficiency and effectiveness of department technology applications and systems develop training materials and direct and train staff in using software 
  • Attend and participate in professional group meetings; maintain awareness of new trends and developments in the fields related to the City Clerk's Office; initiate and recommend new programs consistent with changing developments.
  • Perform related duties as required.

Experience/Education

Four years of increasingly responsible administrative experience, preferably in a City Clerk's Office, involving a high level of public contact including one year of lead supervisory experience supplemented by a Bachelor's degree in public administration, business administration, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying. Possession of, or ability to obtain Certified Municipal Clerk (CMC) designation is desirable.

Important Application Information and Instructions:

The application process will be open on a continuous basis with a first review date of Tuesday, May 28, 2019. Applicants are encouraged to apply before this date to assure consideration. This recruitment may close at any time without notice after the 1st review date.

For more information including a full job description, benefits information and to apply, please visit: http://anaheim.net/jobs.