Village Management Services

Position: Assistant Corporate Secretary (Laguna Woods, CA)
Salary: 22.69-$29.22 Hourly
Application Filing Deadline: Open until filled
Posted: 5/14/19

Village Management Services, Inc. is seeking an Assistant Corporate Secretary to provide administrative support to various boards of Laguna Woods Village.  This position is essential to the board operations, interfacing and building relationships with directors and community residents.  Candidates with public administration experience who perform efficiently with a positive attitude will shine in this role.  

VMS’ mission is to serve the residents of Laguna Woods Village with the highest level of customer service and professionalism, making Laguna Woods Village the premier active-adult community in Southern California. We value integrity, quality, dedication and open communication in a rewarding and challenging environment.


  • Prepares agendas and related materials for regular, special, annual and informational meetings for board of director meetings.  
  • Distributes informational packets to directors, division heads and other designated individuals in advance of board and committee meetings.
  • Attends board meetings, takes and transcribes minutes.
  • Answers questions and advises directors on a variety of board-related and policy matters. 
  • Researches minutes/reports and resolutions for pertinent regulations or historical information.  
  • Composes correspondence and resolutions Creates master board and committee meeting calendar, along with maintaining master contact list. 
  • Coordinates all business and social activities of the boards.
  • Creates a variety of reports, materials and prepares special reports. 
  • Assists in the coordination of board elections when vacancies occur. 


  • Experience working in public administration or with board members.
  • Proficient in MS Office.
  • Excellent grammar and written composition. 
  • Transcribe  fast and accurately. 
  • Experience with Granicus or other Agenda Software is a plus, but not required.
  • Notary license or willing to obtain Notary license.

Apply online at

Position will remain open until filled.

VMS is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit and business need.