June 2020 Official Word


Official Word

June 2020

Volume 21, Issue 6



  1. President's Message
  2. Article Submission
  3. Clerks of Distinction
  4. Events Calendar
  5. Newly Designated Clerks
  6. New Members
  7. CCAC Annual Election
  8. Membership Update
  9. Professional Development Update
  10. Article Submission
  11. Sponsors









































































































































































































































































































































































































































































































City Clerks Association of California www.californiacityclerks.org

CCAC President's Message
Patrice Olds, MMC

“Diversity is having a seat at the table, inclusion is having a voice, and belonging is having that voice be heard.” Authors Liz Fosslien and Mollie West Duffy


Dear CCAC Members,

I have struggled to find words that would mean something and add value to the conversation and help to process the grief and outrage we are struggling with in our communities and in our nation as we look accountability in the face of implicit and explicit racism. I feel inadequate to the task. What does my voice, from a place of privilege, lend to the conversation? Except to say I’m sorry, this is wrong, and I stand with you, I march with you, I kneel with you, and will be beside you in the fight to make change happen. I acknowledge my support has been inadequate in the past. I have control over providing more support moving forward by adding my voice, more publicly and with more passion, however inadequate my words are, to making change happen.

In this newsletter, and in following issues, I turn to other board members who are sharing their own struggles, experiences, and thoughts about their personal pain as they have experienced discrimination and the harm it does to the soul and to each person’s place in the world. They'll have honest thoughts, open communication to the membership, and are focused on our value of inclusivity and diversity.  Please take the time to read and contemplate these experiences and do share your own. Sharing our story helps us find common ground. Be open to being vulnerable, in that vulnerability a compact of trust can form and every person’s voice can be heard. If you would like to use your voice and share an article for a future issue, please do - email to me and we'll happy to include. Let's use our platform here to continue to learn from and grow with each other.

This past fall CCAC updated and adopted the following values for the organization:

  • Integrity and honesty
  • Transparency and Clear, Open Communication
  • Inclusivity and Diversity
  • Innovative and Progressive
  • Lifelong Learning

I invite you to read the articles with an open heart and mind and be the change you want to see in the world.



Submission by Anthony Mejia, First Vice President

There are too many things we do not wish to know about ourselves.” ― James Baldwin


My understanding of the world is limited by what I see, what I hear, and what I experience. Being only 35 years old, the Civil Right Movement feels as a fragment of history so detached, so distant from where I am today. I have no memories of water cannons, vicious dog attacks, lynchings, segregation, or police brutality. I do not remember Martin Luther King Jr., Rosa Parks, John F. Kennedy nor of Birmingham, Montgomery, or Little Rock. I only know of these people and places through books, photos, and movies. I do not know of the pain and violence that has plagued the black community for all of America’s history.

What I do know is that on November 4, 2008, I felt the hatred ingrained in the minds of ignorant people. I watched that evening as the polls closed and the voters chose to pass Proposition 8. That next day, I felt pain, anger, and rage because the love that I expressed to my husband, the marriage license on our wall, could so easily be dismissed, disregarded, and turned into something worth less than that of others. I too marched on my own City Hall proclaiming that I love my husband. Despite it all, people filled with hatred, ignorance, and self-righteousness made their voices louder than mine, and I was silenced.

What I do know is that hope prevails, as that same day Barack Obama was elected President of the United States. And, after years of court battles, protests, and boycotts, it was President Obama’s second inauguration when he spoke, “Our journey is not complete until our gay brothers and sisters are treated like anyone else under the law – for if we are truly created equal, then surely the love we commit to one another must be equal as well.” And, it was with these words, did I finally hear a true calling for equality; a reemergence of my hope.

What I do know is that my world has changed. I have heard the words of a grieving brother crying for peace and justice. I have watched Terrence Floyd kneeling at the corner of 38th Street and Chicago Avenue, the location of George Floyd’s murder. I have experienced another sad, dark moment in America’s history. But, I too have seen the eyes of the young protesters filled with anger and rage, and behind those eyes there is still a glimmer of hope. Within the ranks of these young protesters, could be the next John Lewis or Dorothy Height. It is with these young protestors, that I still have hope that tomorrow will be a better day, a day when “little black boys and girls will be holding hands with little white boys and girls.” A day when racism and hatred is no more.

Anthony Mejia, First Vice President

Clerk of the Year / Clerks of Distinction

Please join us THIS THURSDAY!!! at 5:00 p.m. as we announce via Zoom Webinar and Facebook Live this year's Clerks of Distinction! Please join us in a toast as we celebrate our colleagues who have risen above the past year. Please make sure to "like" our official CCAC page at www.facebook.com/caclerks prior to 6/18 so you don't miss out! To join the Zoom webinar, please use this link - https://zoom.us/j/92241770693

Events Calendar

CCAC Education Workshops

Leading with Emotional and Collective Intelligence: Knowing and Understand Yourself and Others
June 24025, 2020 - Region 14 Virtual Workshop
Click here for more information.

Intersecting Emotional and Social Intelligence with Leadership Effectiveness
October 16, 2020 at 10:30 a.m. - Clearlake
Click here for more information.

In case you missed it…

The League of California Cities is now hosting a City Clerk’s Department Roundtable Discussion on various topics every other Wednesday at 1:30 p.m. The day before the Roundtable the League will send out a survey seeking ideas for topics of discussion. This last Roundtable focused on reopening procedures for City Hall and we had over 50 participants sharing great ideas and tips. Please be on the lookout for the survey and join us for the next Roundtable on June 24.

Athenian Dialogues 

On May 15, 2020, IIMC voted to allow for a change in the facilitation of Athenian Dialogues due to the COVID-19 crisis. One of the great things about Athenians is the intimate connections we create and how these relationships are integral to the discussion of clerk leadership and development. When the country began practicing shelter in place, one of the casualties was in person conferences, workshops, and Athenian Dialogues. IIMC considered the current climate and graciously changed their in-person participation requirements for Athenian Dialogues, temporarily.

For the remainder of 2020, Athenian Dialogues will have the opportunity for facilitation to take place on a virtual platform. Of course, this by no means states that Athenians are required to be facilitated in this manner. Instead, it gives facilitators the opportunity to choose a physical distancing option to bring quality leadership discussions to the clerk world. This decision has been met with mixed reactions. Many facilitators are choosing to continue with in-person Dialogues and hosts are finding creative ways to implement this utilizing COVID-19 distancing guidelines. We do, however, have a couple of virtual Athenians in the works, so keep your eyes peeled for these new and different ways of participation.  

If you would like to host an Athenian – in person or virtually – for 2020, please contact me for more information: (707) 839-3251 or [email protected] 

Upcoming Dialogues:

Becoming by Michelle Obama
Facilitated by Stephanie Smith, MMC
October 3, 2020 at 9:00 a.m.
Hosted by City of La Quinta
Click here for more information.

Capital Gaines by Chip Gaines
Facilitated by Laura Nieto, MMC
November 6, 2020 at 9:00 a.m.
Hosted by City of Eastvale
Click here for more information.

Obsessive Genius by Barbara Goldsmith
Facilitated by Stephanie Smith, MMC
August 28, 2020 at 9:00 a.m.
Hosted by City of La Habra
Click here for more information.

dare to lead by Brene Brown
Facilitated by Kathy Flamson, MMC and April Sousa, CMC
October 17, 2020 at 9:00 a.m.
Hosted by City of Ukiah
Click here for more information.

Visit CCAC Events Calendar for all upcoming education opportunities.

Newly Designated Clerks

Regina Flores, CMC - Senior Deputy City Clerk, City of Moreno Valley

Lea Stefani, CMC - Town Clerk, Town of Tiburon





Jessica Lambarena, City of Moreno Valley

Alberto Quintanilla, City of Fremont

Barbara Nicholson, City of Loma Linda

Nataly Alvizar, City of Loma Linda

Rachel Kleinpeter, City of Menifee

Liana Camarena, City of San Marcos

Julia Espinoza, City of San Jacinto

CCAC Annual Election 
Leilani Brown, MMC, CCAC Nominating Committee Chair

CCAC is conducting its annual election. Click here for the Notice of Nominations, Acceptance of Nomination, and Candidate Statement Form. The Region Director job description, along with a list and map of the regions, is also attached.

Pursuant to CCAC bylaws and policies, the Acceptance of Nomination and Candidate Statement Form must be received no later than July 8, 2020.

The electronic ballot will be emailed to all eligible voting members no later than July 28, 2020, and the deadline to complete and submit the ballot is August 28, 2020.


Marc Donohue, MMC (Membership Services Director)

The new annual membership renewal period is now here. Now that the 6-month renewal period from January 1, 2020 through June 30, 2020 is almost over, we will now begin our normal 12-month annual membership renewal period from July 1st through June 30th. This change was made to allow for membership dues to be collected on a fiscal year basis going forward, resulting in accurate reporting.

If you haven’t paid your 6-month membership renewal, your membership is considered lapsed. The Membership & Inclusivity Committee will be reaching continue to reach out to lapsed members in the next few couple of weeks to work with individuals to make their memberships current before the next membership renewal period starts on July 1, 2020.

Everyone will be receiving a membership renewal email from CCAC on or around June 15, 2020 for the annual 12-month membership renewal. Membership dues will be due on September 30, 2020. Memberships not renewed by September 30th will be considered lapsed memberships and you will not be eligible for scholarships or member-rates for the annual conference and educational sessions.

On behalf of the entire CCAC Executive Board, we thank you for being a member and renewing your membership! If you have any questions about this new membership renewal process, please contact Membership Services at [email protected].

Professional Development Update 
Shawna Freels, MMC

Learning the Nuts & Bolts

74 wonderfully new individuals who are learning the ropes of navigating all that we do in the Clerk’s Office took the plunge virtually as they spent 12 hours leaning from some of California’s finest. CCAC’s first-ever online Nuts & Bolts seminar was held June 1st through the 5th with an amazing team of groovy experts. Playing off a 70’s theme, the group learned the basics of elections, FPPC, minutes, agenda, noticing, Commissions, claims, summons, Council relations, the Brown Act, Public Records Act, and records management. Our learners were psyched to groove through the week learning from some pretty cool cats. A huge THANK YOU to Dawn Abrahamson, Bruce Meier, Eliza Garza, Mark Numainville, Holly Charlety, Nick Ghirelli and Suzanne Guzzetta for bestowing your time and knowledge to this newest group of Clerks.

Netfile Give Back to Clerks Training – June 30th

Part Two of the Netfile Give Back to Clerk’s Training - “The Public Servants' Survival Guide: A Self-Assessment to Restore Balance and Joy in Work and Life” is being held for FREE for CCAC members June 30th.Given by International Keynote Speaker & Motivational Coach Brenda Viola, this 4-hour webinar is sure to enhance your work and professional life. Participants attending the webinar who submit a completed learning assessment will earn 2 IIMC CMC/MMC points. Watch for registration details from Netfile.

For updates on CCAC programming and scholarship opportunities, or to register for other upcoming trainings, check the Education & Events page of the CCAC website.

Socially Distant Council Meetings: The New Normal for Government?

Zoom, Teams, Webex.  In January 2020 only a select few of us had ever had reason to use a virtual meeting platform for anything other than Skype calls with Grandma.  Then COVID-19 hit, and a mere two months later Municipal Clerks around the country were proving that we are reliable, adaptable and incredibly resilient. 

When the world was shuttering around us, we were just getting started.  Council meetings had to continue and soon our boards and commissions were needed, too.  Our ListServ proved itself useful as Clerks around the State sent out pleas for help, and their pleas were quickly answered, because if you didn’t know how to mute a pesky attendee, someone else surely did. 

The importance of maximizing security settings became topic #1 as many of our friends in California were the victims of the infamous “Zoom bombs”, where those folks sitting at home across the country with far too much time on their hands quickly learned a new, albeit virtually dangerous, hobby. 

Now as we enter the third month of this shifting society, a new question has emerged: Can we keep this going?  Is it possible to conduct City Council meetings in person, and virtually also?  Can Council Members choose to stay home for some meetings and connect virtually, rather than be physically present?  All these questions have been asked and, in many agencies, staff is scrambling trying to create a positive solution for everyone, even during a crushing budget year.  Gone are the days where people feel safe sitting arm-to-arm with a stranger, for a chance at three minutes to have their voice heard by their elected officials.  Now they know that they can still have their voices heard, but from the comfort of their living rooms, with Jeopardy on pause, and they don’t want to move backwards.  Even most Council Members have seen that business can indeed move forward, and they can still govern their cities, all from their Laz-y-Boy recliners. 

Is this “the new normal” for government, small and large?  Are in-person meetings a thing of the past?  Is it possible for successful oversight to occur, without asking those responsible to leave their homes?  What discussions is your agency having, and which method do you prefer?

Melissa Thurman
City Clerk
City of San Bruno
CCAC 2nd Vice President

Sponsors (click image)