August 2020 Official Word

 

Official Word

August 2020

Volume 21, Issue 8

 

INSIDE THIS ISSUE

  1. President's Message
  2. Incoming Board Members
  3. Events Calendar
  4. Newly Designated Clerks
  5. New Members
  6. Membership Update
  7. Professional Development Update
  8. Redistricting Seminar Information
  9. Sponsors

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

City Clerks Association of California www.californiacityclerks.org

CCAC President's Message
Patrice Olds, MMC

First and foremost, on behalf of the entire CCAC Board of Directors, our heart goes out to everyone affected by the wildfires across the state and to those clerks whose communities are affected. Please reach out to anyone on the board if we can support you in any way. This has definitely been a year for all of us, but I know we have the strength to pull through. We are stronger together, so let's make sure we support each other where we can.

Election filing season is closed. Now let the sign wars begin and challenges to ballot designations! As Clerks, we managed to make remote filing and socially distancing work through the nomination period. I saw many opportunities through ListServ and networking meetings where good ideas were shared and borrowed. One of our professional strengths has been being able to learn from each other and share our own experiences and best practices – and in this pandemic, that has surely continued.

As you’ve seen from ListServ, CCAC will not have an election this year as there weren’t more nominations than seats available, so per our bylaws the candidates are appointed directly. This action will take place at incoming President Anthony Mejia's goal setting on October 9. I am so excited to see all the new names and the high energy of those becoming involved in the association who will take us to the next level. I am truly excited for this incoming leadership and what fine stewardship the entire board brings to our members.

Please keep your eyes open for a membership survey coming your way in the next few weeks. We are continuing on with our Strategic Plan and the first important milestone in this effort was to build a baseline of data that we can measure on a recurring basis to better see trends and improve the board’s decision making with regard to our three key goal areas: Governance, Branding and Communication, and Education. You’ll also have an opportunity in the survey to provide comments in each of these key areas. We ask that you take the time to fill this out and give us your candid thoughts so we can find out how we are doing, and what we need to be doing better. Thank you.

In San Mateo, it is annual performance review season; always a time for introspection and examination of goals, vision, work program achievements and misses, and reflection on our own management skills and leadership attributes. During the pandemic, with remote work, less connection to staff, fewer available staffing resources, shrinking budgets, and hiring freezes – we are, as always, being adaptable and innovative and doing everything possible to stay positive and lift-up those around us. Holding ourselves accountable while practicing kindness in forgiving those projects we just couldn’t get to when our world changed – is a gift I hope you can give yourself and to those around you. There are many more things I wanted to get to this year, and it just wasn’t possible. I find I have just one more article for you before I hand over the reigns to Anthony. And I am doing that with a deep sense of gratitude for how we have pulled together to continue to deliver clerk services and support each other in a world that seemed to be changing daily. We are all ‘the man in the arena’ and better for it.

Patrice


2020-21 Incoming Board of Directors

Congratulations to our incoming 2020-21 Board of Directors! They will be installed on October 9, 2020 during the annual CCAC Board of Directors Goal Setting.

President - Anthony Mejia, Palm Springs

1st Vice President - Melissa Thurman, San Bruno

2nd Vice President - Marc Donohue, Eastvale

Recording Secretary - Laura Nieto, Irwindale

Legislative Director - Randi Johl, Temecula

Professional Development Director - Kerry Bigelow, Chula Vista

Member Services Director - April Sousa, McKinleyville

Region 1 Director (Redwood Empire) - Tina Viramontes, Clearlake

Region 3 Director (Central Valley) - Jennifer Land, Turlock

Region 7 Director (Riverside) - Ashton Gout, Palm Springs

Region 8 Director (Imperial County) - *vacant*

Region 9 Director (San Diego County) - Tridae Hughes-Gonzales, San Diego

Region 11 Director (Los Angeles County) - Adrian Garcia, Azusa

Region 12 Director (Channel Counties) - Tracy Oehler, Ventura

Region 13 Director (Monterey Bay) - Nova Romero, Hollister

Region 15 Director (East Bay) - Joelle Fockler, Concord

Region 16 Director (North Bay) - Kendall Granucci


Events Calendar

CCAC Education Workshops

Intersecting Emotional and Social Intelligence with Leadership Effectiveness
October 16, 2020 at 9:00 a.m. - Virtual
Click here for more information.

In case you missed it…

The League of California Cities is now hosting a City Clerk’s Department Roundtable Discussion on various topics every other Wednesday at 1:30 p.m. The day before the Roundtable the League will send out a survey seeking ideas for topics of discussion.

Athenian Dialogues 

If you would like to host an Athenian – in person or virtually – for 2020, please contact me for more information: (707) 839-3251 or [email protected] 

Upcoming Dialogues:

Becoming by Michelle Obama
Facilitated by Stephanie Smith, MMC
October 3, 2020 at 9:00 a.m.
Virtual!
Click here for more information.

dare to lead by Brene Brown
Facilitated by Kathy Flamson, MMC and April Sousa, CMC
October 30/31, 2020
Virtual!
Click here for more information.

dare to lead by Brene Brown
Facilitated by Kathy Flamson, MMC and April Sousa, CMC
November 7, 2020
Virtual! Second Offering!
Click here for more information.

Master Municipal Clerk Academy
Virtual!! Beginning in September, 2020. 
Click here for more information and to register online.

Visit CCAC Events Calendar for all upcoming education opportunities.


Newly Designated Clerks

Allison Bunma, MMC - City Clerk Analyst, City of Long Beach

Jacqueline Glover, CMC - Assistant City Clerk, City of Oroville

Sylvia Baca, MMC - Executive Secretary, Desert Water Agency



WELCOME NEW CCAC MEMBERS!

ON BEHALF OF CCAC, WE’D LIKE TO WELCOME EACH OF YOU. AS A MEMBER, YOU WILL RECEIVE REDUCED REGISTRATION FEES FOR EDUCATION OPPORTUNITIES, ACCESS TO SCHOLARSHIPS AND A NETWORK OF MUNICIPAL CLERK PROFESSIONALS STATEWIDE.

THANK YOU FOR YOUR DEDICATION AND COMMITMENT!

Liana Camarena, City of San Marcos
[email protected]

Christina Rudsell, City of Barstow
[email protected]

Jennifer Cusmir, City of Lodi
[email protected]

Diana Kerr, City of Oakley
[email protected]

Lekkina Long, City of Aliso Viejo
[email protected]

Carlos DeLeon, City of Alisa Viejo
[email protected]

Lisa Berglund, City of Lake Forest
[email protected]

Thy Merritt, San Bernardino International Airport Authority
[email protected]

Magdalene Tatum, San Francisco Bay Area Rapid Transit District
[email protected]

April Quintanilla, San Francisco Bay Area Rapid Transit District
[email protected]

FEEL FREE TO REACH OUT TO OUR NEW MEMBERS TO WELCOME THEM TO CCAC!



NEW MEMBERSHIP RENEWAL PERIOD IS HERE!

Marc Donohue, MMC (Membership Services Director)

The new annual membership renewal period is now here. Now that the 6-month renewal period from January 1, 2020 through June 30, 2020 is over, we will now begin our normal 12-month annual membership renewal period from July 1st through June 30th. This change was made to allow for membership dues to be collected on a fiscal year basis going forward, resulting in accurate reporting.

Membership dues will be due on September 30, 2020. Memberships not renewed by September 30th will be considered lapsed memberships and you will not be eligible for scholarships or member-rates for the annual conference and educational sessions.

Everyone should have received a membership renewal email from CCAC on or around June 15, 2020, for the annual 12-month membership renewal. Due to a glitch in our membership database,  the incorrect invoice was attached to your membership renewal email. Please ignore the attached notice that you received. To receive your correct invoice, please login to your CCAC account to retrieve the correct invoice for your membership dues.

If you are having issues generating your invoice from your CCAC account, please email [email protected] and we can generate the invoice and email it to you.

On behalf of the entire CCAC Executive Board, we thank you for being a member and renewing your membership! If you have any questions about this new membership renewal process, please contact Membership Services.

On behalf of the entire CCAC Executive Board, we thank you for being a member and renewing your membership! If you have any questions about this new membership renewal process, please contact Membership Services.


Professional Development Update 
Shawna Freels, MMC

Scholarships for EVERYONE!

The Professional Development Committee is so proud to announce we issued scholarship awards of $300 to every single person who applied - 79 CCAC Members!!!  This is a first for CCAC and we are thrilled to know so many of our members will continue on their path of certification and continued education this fall.  

Institute News

The MMC Institute Virtual Leadership Series of six (6) different sessions will be held throughout September and October, all geared toward those of you working to earn your Master Municipal Clerk (MMC) or Certified Clerk of the Board (CCB) credential. You can register for one, or all six, the choice is yours. Each session is four-hours in total, broken up into two consecutive days and is approved by IIMC for 2 MMC/CMC points. Details on these sessions and registration can be found in this announcement.

TTC is offering a six (6) session virtual training beginning in the month  of September that will encompass portions of Series 100. Details on the next sessions in the series and registration material is in production.

Netfile Give Back to Clerks Training – August 13th

And the love just keeps coming - Part Four of the 2020 Netfile Give Back to Clerk’s Training - Navigating the New Normal to Create HIGHER Quality, LESS Stress, and MORE Happiness in Work & Life” was held for free Thursday, August 13th from 8:30 am – 12:30 pm on Zoom, and was approved by IIMC for 1 CMC/MMC point. A HUGE thanks to Tom Diebert and his team at NetFile for their tremendous support of CCAC!

Nuts & Bolts – October 19-23 Zoom Training

Once again CCAC is offering our virtual Nuts & Bolts Workshop for FREE for CCAC Members and $25 for Non-Members. This entry-level seminar focuses on subjects such as agendas, minutes, record keeping, contracts, research methods, ordinances, resolutions, proper procedures for conducting public meetings, compliance with the Brown Act and Public Records Act and other legal requirements, and myriad of other topics. Hear from experts in records management, veteran Clerks and a City Attorney. Space is limited to 75.Registration deadline is October 5th.

For updates on CCAC programming and scholarship opportunities, or to register for other upcoming trainings, check the Education & Events page of the CCAC website.



 

Register today - 2021 Redistricting: New Rules for California Local Governments will offer a full day of presentations and panel discussions by California experts. This virtual conference will be held on Sept. 17, 2020 from 10 a.m. to 4 p.m. MCLE credit is pending.

Register here: 2021redistrictingconference.org/registration


Sponsors (click image)