City of South Pasadena

Position: Deputy City Clerk
Salary: $63,072 - $76,668
Application Filing Deadline: Open until filled, first review on October 19, 2020 
Posted: 10/06/20

Under administrative direction of the Chief City Clerk, the Deputy City Clerk performs a variety of duties related to functions carried out by the City Clerk's Office. In the absence of the Chief City Clerk, the Deputy City Clerk acts in that capacity and performs related work. 

The Deputy City Clerk (DCC) assumes a key role in the overall planning, operations, evaluation, and management of the City Clerk's office. The DCC assumes major responsibilities in the conduct of City elections and in the evaluation, development, and maintenance of document storage and retrieval systems. The DCC takes the lead in performing legally required duties involved with such documents as contracts and agreements, claims, legal notices, legal filings, ordinances, and resolutions. The DCC is expected to master a variety of software systems, including document imaging, word processing, spreadsheets, email, scheduling, and voter information. A great deal of public contact is involved via phone, email, and in person, requiring excellent communication and customer-service skills. The DCC assumes a wide variety of key duties in regard to City Council and City Commission activities. The DCC assumes a leadership role in evaluating services offered by the City Clerk's office and in establishing and monitoring department performance measures. The DCC assumes overall responsibility for office operations. In the absence of the Chief City Clerk, the DCC acts with the full powers and authority of the Chief City Clerk. 

Examples of Duties

Provides support for City Council meetings by coordinating agenda materials, preparing and distributing agenda packets, posting and mailing required documents.

Insures that materials for municipal code updates are submitted in a timely manner to publishers, and that updates are circulated as scheduled.

Assumes major responsibility in conduct of City-run elections every two years.

Insures that contracts approved by the City Council are executed properly.

Serves as front-line staff member responding to requests and inquiries.

Administers oaths, participates in bid openings, completes verifications of residence, and in the absence of the Chief City Clerk, attends City Council meetings and takes minutes. 

Coordinates claims activities with claims adjustor and other personnel. 


Three to four years of progressively responsible related work in a government or related organization. Experience in preparing documents, managing office operations, coordinating activities, maintaining complex files, and performing similar work desirable. A bachelor's degree in business, public administration, or related fields is preferred; an associate degree is required. 

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