October 2020 Official Word


Official Word

October 2020

Volume 21, Issue 10



  1. President's Message
  2. Events Calendar
  3. Newly Designated Clerks
  4. New Members
  5. Membership Update
  6. IIMC Foundation Scholarships
  7. Sponsors





















































































































































































































































































































City Clerks Association of California www.californiacityclerks.org

CCAC President's Message
Anthony Mejia, MMC


Good morning from beautiful Palm Springs. I am Anthony Mejia, City Clerk of Palm Springs, and incoming President for the City Clerks Association of California. I want to take this opportunity to thank outgoing President Patrice Olds and her Board of Directors for their tireless service to the members and for setting up the incoming Board of Directors for success. It is because of her vision, we are moving forward with Phase Two of the three-year Strategic Plan, focused on Governance, Education, and Communications. And thank you to nearly 400 members that responded to our survey. We now have reliable data to guide our actions as we work to streamline our association and further enhance the programs and services offered to our members

CCAC Goal Setting: On Friday and Saturday, October 9 and 10, 2020, the Board met for its first virtual Goal Setting session. Retired City Clerk Joann Tilton facilitated this year's session, and it is her wisdom and institutional knowledge that helped guide us as we developed Action Plans for our future. Adam Probolsky, of Probolsky Research, reviewed the survey results and participate in a Q/A with the Board. I encourage everyone to review the survey results at https://tinyurl.com/ccacsurvey2020. And of course, once completed, we will share the new Action Plans with the entire membership, and we may even have a few follow-up surveys in the coming months.

IIMC Region IX Director: On October 26, 2020, the new Board will hold its first meeting to consider supporting the nomination of Ruth Post for IIMC Region IX Director. Ruth is a Past President of the Oregon Association of Municipal Recorders and has served on many State and IIMC committees over the past 18 years. For those of you wondering why CCAC Board would consider endorsing another state's nominee for Region 9 Director, it was in 2009 that California, Oregon, Washington, and Alaska, the four State Associations consisting of Region IX, formally agreed on the rotation of the Directorships. It is our own Dawn Abrahamson, who will be completing her term and stepping down as one of the two Region IX Directors. Please join me in thanking Dawn for her many years of selfless service to CCAC, IIMC, and all its members.

CCAC Annual Conference Update: A few weeks ago, I made the tough decision to cancel the in-person conference for next April. Instead, I am proposing a modified conference schedule with six workshops held over three weeks. Most of these workshops will focus on the technical aspects of our profession, such as staff report writing, public noticing, and election topics. Many of us are also taking on new titles and responsibilities in fields not traditionally associated with municipal clerks. That is why I intend to include presentations from other organizations such as the National Association of ADA Coordinators, International City Managers Association, and the Society for Human Resources Management. It is my hope that we will all learn about these roles and their associated certifications so that we may stand prepared for when the opportunity knocks on our door. And I am committed to ensuring that we offer these courses at the lowest rate possible.

Education Costs: I have heard loud and clear that registration fees are a barrier to access the quality education offered by CCAC. That is why I will be encouraging the Board to explore outside the box ideas to reduce registration fees. Based on the survey results and my own observations, CCAC has been combating increasing registration costs by offering more scholarships. That is why I am excited to explore this topic with the Board and returning to the membership with some new solutions.

Clearly, the Board has a lot of work ahead of us. And I know the all-star team that you all have assembled will step up to these challenges with fresh ideas, new perspectives, and a bold approach towards addressing lingering problems and confronting any new challenges that arise. Thank you for the opportunity to serve and please call or email me if you have questions, concerns, or ideas related to CCAC.

Events Calendar

Granicus - Clerk Virtual Summit
November 18, 2020 - Virtual
Click here for more information.

League of California Cities New Law & Elections Seminar  
December 17/18, 2020 - Virtual
Click here for more information.

TTC 102/103/106
January 2021 - Virtual
Click here for more information.

Northern Nuts & Bolts
February 2021 - Virtual
Click here for more information.


Athenian Dialogues 

Your CCAC Athenian Leadership Dialogue Committee has been hard at work scheduling and coordinating upcoming virtual ALDs to ensure that this educational opportunity continues to be offered for those pursuing their CMC/MMC and/or fellowship through IIMC!

Upcoming virtual dialogues are as follows:

Becoming by Michelle Obama
Facilitated by Stephanie Smith, MMC
October 3, 2020 at 9:00 a.m.
Click here for more information.

dare to lead by Brene Brown
Facilitated by Kathy Flamson, MMC / April Sousa, CMC
October 30/31, 2020
Click here for more information.

dare to lead by Brene Brown
Facilitated by Kathy Flamson, MMC / April Sousa, CMC
November 7, 2020
Virtual! Second Offering!
Click here for more information.

The Boys in the Boat by Daniel James
Facilitated by Peggy Hawker, MMC
November 14, 2020
Click here for more information.

Leaders Eat Last by Simon Sinek
Facilitated by Laura Nieto, MMC / Ashton Gout, CMC
December 5, 2020
Click here for more information.

The Submission: A Novel by Amy Waldman
Facilitated by Peggy Hawker, MMC
January 8/9, 2021
Click here for more information.

If you are interested in facilitating an upcoming virtual ALD, please contact April Sousa at [email protected].

Visit CCAC Events Calendar for all upcoming education opportunities.

Newly Designated Clerks

Rochelle Giovani, CMC - City Clerk, City of Farmersville

Carol Kramer, CMC - Administrative Assistant, City of Westlake Village

Melissa Hermann, CMC - Deputy City Clerk, City of Tulare

Donna Switzer, CMC - Deputy City Clerk, City of Hungtington Beach





Jeannette Gutierrez, City of Mountain View
[email protected]

Walfred Solorzano, City of East Palo Alto
[email protected]

Renata Winter, City of Mission Viejo
[email protected]

Andrea H. Alexander, City of Lancaster
[email protected]

                 Fabian Velez, City of Covina                  [email protected]

  Brian C. Barrett, City of Carpinteria [email protected]

     Barbara Adranly, Eden Health District     [email protected]



Marc Donohue, MMC (2nd Vice President)

Everyone should have received a membership renewal email from CCAC on or around June 15, 2020, for the annual 12-month membership renewal. Membership renewals were due on September 30, 2020. If you haven’t renewed your membership, it’s now considered lapsed and you will not be eligible for scholarships or member-rates for the annual conference and educational sessions.

To receive a copy of your invoice, please login to your CCAC account to retrieve the correct invoice for your membership dues. If you are having issues generating your invoice from your CCAC account, please email [email protected] and we can generate the invoice and email it to you.

It has been an honor to serve CCAC as its first Member Services Director. As I now transition to the 2nd Vice-President role, I leave you in the very capable hands of our new Member Services Director, Ashton Gout.

On behalf of the entire CCAC Executive Board, we thank you for being a member and renewing your membership! If you have any questions about this new membership renewal process, please contact Membership Services.

IIMC Foundation Scholarships

Several IIMC Foundation Scholarships and Grant opportunities to take advantage of:

JIM TINNIN ONLINE LEARNING SCHOLARSHIP - Former Ohio Institute Director and Foundation Board Member Jim Tinnin created a restricted endowment to fund a scholarship program specifically designed to support online learning.

This program annually offers two eligible IIMC Members in each Region (I through XI) an opportunity to receive a scholarship that can be applied toward registration expenses for any of the existing online learning opportunities found on the IIMC website.

Preference will be given to IIMC Members who are working toward the CMC designation. Second preference will be given to IIMC Members who are working on their MMC designation. Applicants must have an Admission for CMC or MMC Application on file with IIMC and be active member.

Recipients will receive a $100 reimbursement after completion of the online program. 

Applications will be accepted through October 31, 2020. Recipients will be selected in November funding online programs completed January 1 - December 31, 2021.

Click HERE to apply!

IIMC ANNUAL CONFERENCE GRANTS - As a part of the Conference Grant Program, two IIMC members from each of IIMC's eleven regions are selected to attend the IIMC Annual Conference each May. IIMC Foundation covers the cost of the IIMC Annual Conference Registration for awardees.

Applications will be accepted through February 12, 2021. The lucky recipients will be selected in March of 2021. 2021 Conference Grant recipients receive a complimentary registration to attend the IIMC Annual Conference in Grand Rapids, MI, May 9-12, 2021. 

Click HERE to apply!

CMC/MMC Scholarships - This scholarship program assists with the costs of attending an IIMC approved Institute or Academy program for those working toward IIMC's professional designations. Don't know where to find your local Institute or Academy? Find the program information HERE.

For the 2021-2022 year, recipients will receive up to a $400 CMC/MMC scholarship reimbursement after completion of the program.

Applications will be accepted through March 1, 2021. Recipients will be selected in April of 2021 for funding programs taking place between June 1, 2021, and May 31, 2022.

Click HERE to apply!

Sponsors (click image)